1. Company Information

2. Purpose

This Policy aims to:

• Protect personal and business information.
• Maintain confidentiality and integrity of data.
• Ensure compliance with applicable legal and regulatory requirements.
• Minimize the risk of unauthorized access, disclosure, alteration, or destruction of data.
• Promote responsible data management across our organization.

3. Scope

This Policy applies to:

4. Types of Data We Process

Depending on the services provided, we may process:

Personal Data

• Name, Email address, and Phone number
• Company name and Business address
• Billing information and GST details
• Communication records

Technical Data

• IP address, Browser type, and Device information
• Cookies and Website usage analytics
• Login information and Advertising identifiers

Business Data

• Marketing strategies and Campaign reports
• Website content and Advertising accounts
• Analytics data and Customer relationship information
• Creative assets and Project documentation

5. Data Protection Principles

Beeq Media Labs processes information according to the following baseline principles:

6. Lawful Processing

We process information only when there is an appropriate legal basis, including:

• Consent from the data subject
• Contractual necessity to fulfill obligations
• Legal obligations and statutory compliance
• Legitimate business interests pursued by the Company
• Protection of legal rights and dispute resolution

7. Data Security Measures

We implement reasonable administrative, technical, and organizational safeguards, including:

• SSL/TLS encrypted communications
• Secure cloud infrastructure and firewalls
• Role-based access controls and strong password policies
• Multi-factor authentication (MFA) where available
• Regular software updates and proactive patch management
• Anti-malware, endpoint security, and encryption where appropriate
• Secure data backup procedures and continuous critical system monitoring

No system connected to the Internet can be guaranteed to be completely secure. We continually review and improve our safeguards to reduce risk.

8. Access Control

Access to information is restricted strictly to authorized personnel who require it to perform their official responsibilities. Employees and contractors are expected to:

• Maintain absolute confidentiality of all internal data assets.
• Use company information purely for authorized operational purposes.
• Protect account credentials and avoid credential sharing.
• Report suspected security incidents or vulnerabilities promptly.

9. Data Retention

Information is retained only for as long as necessary to deliver contracted services, meet accounting and tax obligations, resolve disputes, enforce agreements, and comply with legal or regulatory requirements.

When data is no longer required, it is securely deleted, anonymized, or destroyed using safe, industry-standard methods.

10. Third-Party Service Providers

We may engage trusted third-party providers for cloud hosting, payment processing, email communications, analytics, advertising, CRM management, customer support, and website infrastructure. We take reasonable steps to ensure that these providers maintain appropriate security standards and contractual confidentiality obligations.

11. International Data Transfers

Where necessary, information may be processed or stored outside India by trusted service providers. Where such transfers occur, we seek to ensure that appropriate contractual, technical, and organizational safeguards are in place, consistent with applicable law.

12. Data Subject Rights

Subject to applicable law, individuals may request to access, correct, or update their personal information, request deletion where legally permissible, withdraw consent, or object to certain processing activities.

Requests may be submitted directly to: support@beeqmedialabs.com

13. Data Breach Management

If a security incident involving personal information is identified, Beeq Media Labs will:

• Investigate the incident promptly and assess the potential impact.
• Take reasonable steps to contain and remediate the security issue.
• Notify affected parties and relevant authorities where required by applicable law.
• Implement corrective measures to reduce the likelihood of recurrence.

14. Employee Responsibilities

Employees, contractors, and consultants are expected to rigidly follow this Policy, safeguard all corporate and client data, report security incidents without delay, avoid unauthorized leaks, and participate regularly in standard security awareness activities.

15. Compliance

Beeq Media Labs endeavors to comply with applicable privacy and data protection laws, including:

• Digital Personal Data Protection Act, 2023 (India), where applicable
• Information Technology Act, 2000 & IT Rules, 2011 (Sensitive Personal Data)
• General Data Protection Regulation (GDPR), where applicable
• Other relevant global privacy and cybersecurity requirements

16. Policy Updates

This Policy may be revised periodically to reflect changes in business operations, legal requirements, technology, or security practices. The latest version will always be available directly on our website.

17. Contact Us

For questions regarding this Data Protection Policy or our data handling practices, please contact: